Hong Kong Company Secretary

How can Woodburn help you?

A Hong Kong company secretary is a statutory officer required for every company registered in Hong Kong. The role is crucial for ensuring the company complies with local laws and regulations.​ The company secretary can be an individual residing in Hong Kong or a corporate entity with a registered office or place of business in Hong Kong. 

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Numerous requirements specified in the Companies Ordinance, Business Registration Ordinance, and Inland Revenue Ordinance pertain to the corporate administration and ongoing maintenance of a company. While the Companies Registry and Inland Revenue Department offer some guidelines, it is advisable to engage a professional firm to ensure compliance with these statutory requirements.

We are a registered Trusts or Company Service Providers (TCSPs) in Hong Kong with license number: TC002595 and can act as your Hong Kong Company Secretary. Our services are fully compliant with the Hong Kong company ordinance. We can safeguard your business from risks such as money laundering or terrorist financing.

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Our company secretary services in Hong Kong include: 

• Compliance with Legal Requirements

  • Ensuring the company complies with the Companies Ordinance and other relevant legislation.

  • Filing annual returns and other necessary documents with the Companies Registry.

• Corporate Governance

  • Maintaining the company’s statutory books, including registers of members, directors, and secretaries.

  • Organizing and keeping minutes of board meetings and general meetings.
     

• Communication with Authorities

  • Acting as the primary point of contact between the company and regulatory authorities.

  • Ensuring timely communication with the Companies Registry, Inland Revenue Department, and other relevant bodies.
     

• Advisory Role

  • Advising the board of directors on corporate governance matters.

  • Ensuring that the company’s decisions are in line with its articles of association and legal obligations.
     

• Record Keeping

  • Keeping accurate records of company resolutions, shareholder agreements, and other important documents.

  • Managing the company’s official documents and ensuring they are accessible when needed.
     

• Annual General Meetings (AGMs)

  • Coordinating and preparing for AGMs, including sending out notices and preparing the agenda.

  • Ensuring that proper procedures are followed during meetings and that decisions are accurately recorded.